Manage SharePoint Permission levels


Manage permission levels

Permission level are a set of permissions granted to users or SharePoint groups on site, library, list, folder or document.

A permission level permit you to assign a set of permissions to users and SharePoint groups to perform specific actions on site. Creating new permission levels or editing existing permission levels with the permissions required to perform tasks, you can associate an appropriate permission level with the users or SharePoint groups for the securable object on which you want to allow them to perform those actions.

Permission levels provided by default are: Full Control, Design, Contribute, Read, Limited Access. Anyone assigned to a permission level that includes the Manage Permissions permission can fully customize permission levels (except for the Full Control and Limited Access ) or create new ones. Members of the Site Owners SharePoint group are assigned the Manage Permissions permission, by default.

Permission levels are managed at the site level. Because of this, you can perform the following tasks on the top-level Web site of a site collection or on any subsite that is using unique permissions. You cannot manage permissions on a sub site that is inheriting permissions from its parent. Instead, you must either manage permissions of the parent, or you must first stop inheriting permissions from the parent site and then create unique permissions on the sub site.

Managing permissions of a parent site affects not only the parent site, but all sub sites inheriting from that parent site. So think for the action carefully.

By Default Permission Levels:

How To Create a permission level

On the Site Actions menu , click Site Settings(../_layouts/settings.aspx).

On the Site Settings page, in the Users and Permissions section, click Advanced permissions.

If the Settings menu is not available, select Manage Permissions of Parent from the Actions menu.

**Settings menu is not available on the Permissions page if your site is inheriting permissions from its parent site.

On the Permissions page, on the Settings menu, click Permission Levels.

On the Permission Levels page, click Add a Permission Level.

On the Add a Permission Level page, in the Name and Description section, type a name and optionally a description.

In the Permissions section, select the permissions you want to associate with this permission level.

After you have made your changes, click Submit.

How To Copy a permission level

On the Site Actions menu , click Site Settings(../_layouts/settings.aspx).

On the Site Settings page, in the Users and Permissions section, click Advanced permissions.

If the Settings menu is not available, select Manage Permissions of Parent from the Actions menu.

**Settings menu is not available on the Permissions page if your site is inheriting permissions from its parent site.

On the Settings menu, click Permission Levels.

On the Permission Levels page, in the Permission Level column, click the name of the permission level you want to copy.

Scroll to the bottom of the Edit Permission Level page, and then click Copy Permission Level.

Type a name for the new permission level in the Name and Description section,

After you have made your changes, click Submit.

The new permission level appears on the Permission Levels page.

How To Edit a permission level

On the Site Actions menu , click Site Settings(../_layouts/settings.aspx).

On the Site Settings page, in the Users and Permissions section, click Advanced permissions.

On the Settings menu, click Permission Levels.

On the Permission Levels page, in the Permission Level column, click the name of the permission level you want to edit.

On the Edit Permission Level page, you can make the following changes:

Change the description of the permission level.
After you have made your changes, click Submit.

How To Delete a permission level

On the Site Actions menu , click Site Settings(../_layouts/settings.aspx).

On the Site Settings page, in the Users and Permissions section, click Advanced permissions.

If the Settings menu is not available, select Manage Permissions of Parent from the Actions menu.

**Settings menu is not available on the Permissions page if your site is inheriting permissions from its parent site.

On the Permissions page, on the Settings menu, click Permission Levels.

On the Permission Levels page, select the check boxes for the permission levels you want to delete, and then click Delete Selected Permission Levels.

Click OK to confirm.


How To Inherit permissions from parent site

If your Web site has unique permissions, you can inherit permissions from the parent Web site at any time.

Inheriting permissions from the parent site permanently discards all custom permissions that you might have created for this site. This means that all lists, libraries, folders within those lists and libraries, list items, and documents lose all their unique permission settings.

On the Site Actions menu , click Site Settings(../_layouts/settings.aspx).

On the Site Settings page, in the Users and Permissions section, click Advanced permissions.

On the Permissions page, on the Settings menu, click Permission Levels.

On the Permission Levels page, click Inherit Permission Levels from the Parent Web Site.

Click OK to confirm.

Hope this helps
Ashi J

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One Response to Manage SharePoint Permission levels

  1. aliyasir says:

    Nice post. One more point to add related to Permission of Limited Access.
    Any User ( even admin also) cannot assign Limited Access Permission to any group or user.
    Limited Access Permissions are given to user automatically by SharePoint internally. It means , the user does not have access to web but have access to the content of that web. If user views the content of that web then under Site Permission section in settings.aspx , that user is added for that web with Limited Access automatically

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